About the Role
We are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.
Requirements
Key Responsibilities
- Manage the Managing Director’s calendar, appointments, and meetings.
- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.
- Prepare reports, presentations, and other business-related documents.
- Organize travel arrangements, including transportation and accommodations.
- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.
- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.
- Liaise with clients, suppliers, and contractors to resolve any order-related issues.
- Conduct market research and assist in supplier negotiations.
- Maintain an organized filing system for both physical and digital documents.
- Track and follow up on tasks and projects assigned to team members by the Managing Director.
- Handle ad hoc assignments such as event planning, personal errands, and team support.
Skills and Qualifications
- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Knowledge of building materials, construction terms, or supply chain management is an advantage.
- Attention to detail, problem-solving skills, and discretion when handling confidential information.
Education
- A bachelor’s degree in business administration, management, or a related field is preferred.
About the Company
"Welcome to ST Style, a leading building material supplier based in Sharjah, UAE. With over a decade of industry expertise, we have been proudly serving our customers since 2013 as one of the fastest-growing companies in our field.
At ST Style, we are dedicated to delivering excellent products and exceptional service to our valued customers. With our strong knowledge and customer-centric approach, we strive to exceed your expectations and provide you with the finest building materials and sanitary ware available. Our commitment to quality has earned us a well-known and appreciated reputation on both national and international markets.
Conveniently located in Sharjah, our expansive warehouse spans close to 20,000 square feet, enabling us to maintain a vast inventory of products and variants. This extensive stock allows us to promptly meet our clients' diverse needs and ensure timely delivery, guaranteeing customer satisfaction.
Our success is rooted in integrity and reliability. As a company deeply committed to our local community, we operate with total transparency and a strong sense of responsibility. Trust ST Style to be your preferred partner, as we continue to serve the industry with unwavering integrity and reliability.
Since 2013, we have laid a solid foundation in the market, establishing ourselves as a trusted name in supplying quality building materials and sanitary ware. Join us in shaping the future of construction with ST Style. Contact us today to explore our comprehensive product range and experience firsthand the excellence that sets us apart."